Admin Assistant.

Admin Assistant
Last updated: 01/06/2021

Admin Assistant

American Marketing & Publishing, LLC is one of the fastest growing print and digital advertising companies in the U.S. We are looking for a talented individual to successfully perform a variety of responsibilities in our Admin Dept. Are you a team player with interest in taking ownership of your job responsibilities and future?  This is an opportunity to work with an established company and for a great team! This individual must demonstrate high levels of accuracy, be able to multi-task and capable of functioning in a fast-paced, always evolving work environment.

Since being founded in 1997, we have helped small, family-owned businesses get connected to their customers and vital prospects at the most important time of influence. Our business is growing exponentially. American Marketing & Publishing is focused almost exclusively on meeting the advertising and marketing needs of independent, family owned businesses in close-knit small and suburban towns. We help thousands of businesses manage their print advertising in our HomePages Community Directories, CloseBy Text Marketing, and online listings, content, and reviews with OPTIMA; Online Visibility and Reputation Management Services. We partner with businesses to help them win more customers on the major search engines such as Google, Bing, Yelp, YP, and Apple Maps . In 2015, we were named a Google Certified Agency and work with representing businesses with Google Street View technology.

Example of Duties:

  • Dual-data enter customer contracts for print product line.
    • Assist with the processing and maintenance of contracts unable to be processed
    • Pend/unpend contracts
    • Run reports
    • Answer sales rep and management questions
  • Complete monthly and quarterly filing upkeep.
  • Run weekly and daily reports to monitor accuracy and submit reports to the Admin Team Lead for review.
  • Review sales recordings to verify key elements of the sale and customer authorization of the sale.
  • Any and all other duties as assigned.

 Core Competencies:

  • Computer skills required, with strong typing skills.
  • Working knowledge of Microsoft Office Suite preferred.
  • Must be able to multitask on a daily basis and work in an ever-changing work environment.
  • Must remain flexible and productive in a distracting environment.
  • You must be able to keep yourself and your work area organized and neat.

Educational Requirements:

  • Four-year college degree preferred but not required.

 Functional Demands:

  • Ability to sit for extended periods of time performing computer work.


  • Full Time: Monday-Friday 8:00-5:00
  • ExcellentHealth Benefits (Blue Cross/Blue Shield PPO), Prescription Drug, Vision (VSP), Dental (Delta Dental), Disability & Life Insurance
  • 401(k) Retirement Plan with discretionary company match
  • Paid Time Off including 15 personal/vacation days and 9 additional paid holidays


We Encourage and Consider All Applications